The hard part of project management usually isn't the plan — it's typing it all out after you've already thought it through. With Clavio you just say it. Open Asana's quick-add, and while your cursor sits in the task name, speak it: the title first, then the whole description — what needs doing, why it matters, what “done” looks like. Keep talking and the next task follows, so a project you've been narrating in your head lands as a list of structured tasks. A light, natural polish shapes your speech into clean lines a teammate can pick up, and nothing files itself: Clavio fills the fields and stops, so you set the assignee, the due date, and the project and add the task yourself. The same voice writes the comment, the status update, and the Slack ping — the whole planning loop becomes something you say while the thinking is still fresh.
Plan out loud — and watch it become tasks
Asana is where a project gets broken into tasks and subtasks, and that's usually a thinking-out-loud exercise before it's a typing one. Clavio keeps you in the thinking. Give Clavio a wake word or a hotkey, say it (or tap the key once), and start talking — with quick-add open, your cursor already in the task name, the summary drops in and you keep going into the description below. There's no window to open and nothing to hold down while you speak, so the gap between “here's what this project needs” and “it's a task on the board” closes to about the length of one sentence. You narrate the plan, and the plan gets built.
Natural tone, because your team reads these tasks
A task name and description are read by the person you assign it to, a lead scanning the project, and the you of three sprints from now. So keep Clavio on a natural polish for Asana: it clears the “um,” the “so basically,” and the false starts, and shapes your speech into clean sentences — without rewriting what you meant or flattening how you put it. You still sound like yourself, just tidier and easier to act on. Add your project names, section names, teammate handles, and any custom terms to Clavio's dictionary, and names and @-mentions come through spelled right instead of guessed at.
Auto-send stays off — you're filling task fields, not firing a message
An Asana task isn't a chat message you send and forget — it's a structured record with a name, a description, an assignee, a due date, a project, a section. That's exactly why you keep Clavio's auto-send off here. Clavio types the summary into the task name and the full write-up into the description, then waits: you read it back, pick an assignee, set the due date, drop it in the right project, and hit Add when it's ready. This is where the talk-through pays off — you can break a whole project into task after task in one sitting, each with a real description, without stopping to type. Speaking a complete task is hands-free; deciding it's ready to land in the plan stays a deliberate keystroke, so nothing half-formed clutters the board.
One voice for the whole project loop
The task is one stop on the loop. Dictate the task when the idea is fresh, drop a comment when the work moves, speak the project status update that keeps stakeholders in the loop — all in the same natural voice, right in Asana. Then, when a teammate pings you about it, switch to Slack and answer in a casual tone; dictate the client email; speak the notes into your doc. Clavio remembers the tone per app, so one wake word carries you from task to comment to status to chat — and because it only answers to your voice, someone talking nearby never adds a stray task to your project. That's the whole planning loop, end to end, spoken instead of typed.
Recommended Clavio settings for Asana
| Setting | Recommended | Why |
|---|---|---|
| Activation | Wake word or hotkey | Asana has no name to talk to, so trigger with a wake word or a single key — cursor already in the task name, then just speak. |
| Polish level | Natural (light polish) | Tasks are read by teammates and future-you — natural clears filler and tidies your sentences without changing your meaning. |
| Auto-send | Off | You're filling a task name and description with an assignee and due date, not sending a message. Clavio fills the fields and waits so you add the task yourself. |
| Personal dictionary | Add projects, handles, custom fields | Keeps project and section names, teammate @-handles, and custom field names spelled right instead of guessed at. |
| Max dictation length | Set it generous | Talking a whole project through into task after task — and a full project status update — runs long, so give yourself room and nothing cuts off mid-thought. |
Capture Asana tasks by voice with Clavio
Clavio is an AI dictation app for Mac. It sits in your menu bar and types finished text wherever your cursor is — an Asana task name, its description, a comment, a project status update, plus Slack and email. For Asana you set a light natural polish so tasks read clean for your team, and keep auto-send off so Clavio fills the fields and waits while you set the assignee, due date, and project and press Add yourself. A personal dictionary keeps your project names, teammate @-handles, and custom fields intact, and an on-device voiceprint means only your voice sets it off. Free to try: 3,000 words a month, no card, macOS 14+ on Apple Silicon. Pro is £12/month for unlimited.
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Common questions
Does Asana have its own voice input?
Asana has no built-in voice input, and its AI features don't dictate tasks for you. Your Mac has a dictation feature you can switch on, but it drops raw words into the field with no cleanup and no sense of what a task is. Clavio adds a light natural polish so names and descriptions read clean for your team, keeps your project names and @-mentions straight, and leaves the assignee, due date, and Add button to you — so the task comes out ready to file.
Can I capture a whole task hands-free?
You can speak the whole thing hands-free — trigger with your wake word or hotkey, then say the task name and the full description, subtasks and all, with nothing to hold down. Auto-send stays off on purpose, so Clavio fills the fields and waits: you set the assignee, due date, and project and press Add yourself. Speaking the task is hands-free; adding it to the plan stays one deliberate keystroke.
Will it mangle our project names or teammate handles?
Natural polish tidies filler and shapes your sentences without rewriting your meaning. To keep names exact, add your project and section names, teammate handles, and custom field names to Clavio's dictionary — then those names and @-mentions come through spelled right instead of guessed at.
Can I turn a whole project talk-through into tasks?
That's what dictating into Asana is best at. Open quick-add, speak the first task and its description, then keep going — the next task, the next — and a project you've been narrating out loud lands as a structured list you can assign and schedule. Auto-send stays off, so each one waits for you to set the details and add it, which keeps a fast brain-dump from turning into a messy board.
Can I use the same voice beyond Asana?
Yes — that's the point of a system-wide app. Clavio types into the task, the comment, and the status update the same way it types into Slack, email, and your docs, and remembers the tone per app: natural for Asana, casual for chat. One wake word carries the whole planning loop.