ClickUp is where a lot of different work lives in one place — a Doc you're drafting, a task you're spinning up, a comment on someone else's work. With Clavio you speak into all of it. Trigger with a wake word or a single key, put your cursor in the Doc and talk the whole thing out; drop into a task name and speak it, then the description below; open a comment and just say your reply. A light, natural polish shapes your speech into clean, readable lines everywhere it lands, and nothing files itself — Clavio fills the field and stops, so you set the assignee, the due date, the list, and add it yourself. It's the same voice from the Doc to the task to the comment, so your whole workspace runs on how you talk.
One trigger for a whole workspace of surfaces
ClickUp isn't one kind of box to type in — it's Docs, task names, descriptions, comments, subtasks, all in a day's work. So you don't want a different move for each one. Give Clavio a wake word or a hotkey, say it (or tap the key once), and start talking wherever your cursor is: the Doc you opened, the task you just created, the comment thread you scrolled to. There's no window to open first and nothing to hold down while you speak, so switching from drafting a Doc to firing off a task to answering a comment never breaks your flow — it's the same one move every time, and the words land where you're already looking.
Natural polish, because your team reads all of it
A ClickUp Doc, a task description, a comment — every one of them is read by a teammate, a lead scanning the list, or the you of three sprints from now. So keep Clavio on a natural polish for ClickUp: it clears the “um,” the “so basically,” and the false starts, and shapes your speech into clean sentences — without rewriting what you meant or flattening how you say it. You still sound like yourself, just tidier and easier to act on, whether it's a paragraph in a Doc or a one-line comment. Add your Space and List names, teammate @-handles, custom field names, and any project terms to Clavio's dictionary, so names and @-mentions come through spelled right instead of guessed at.
Auto-send stays off — you're filling fields, not firing a message
A task in ClickUp isn't a chat message you send and forget — it's a structured record with a name, a description, an assignee, a due date, a status, a List. A Doc is something you shape before anyone sees it. That's exactly why you keep Clavio's auto-send off here. Clavio types the summary into the task name and the write-up into the description, or the whole draft into the Doc, then waits: you read it back, pick an assignee, set the due date, drop it in the right List, and file it when it's ready. Speaking a complete task or Doc is hands-free; deciding it's ready to land in the workspace stays a deliberate click, so nothing half-formed clutters the board.
One voice for the whole workspace loop
The Doc, the task, and the comment are all stops on the same loop, and in ClickUp they live side by side. Draft the Doc while the thinking is fresh, spin the task up when it turns into work, drop a comment when the work moves — all in the same natural voice, without changing a setting between them. Then, when a teammate pings you about it, switch to Slack and answer in a casual tone; dictate the client email; speak the notes into your other apps. Clavio remembers the tone per app, so one wake word carries you from Doc to task to comment to chat — and because it only answers to your voice, someone talking nearby never adds a stray task or comment to your workspace. That's the whole ClickUp loop, end to end, spoken instead of typed.
Recommended Clavio settings for ClickUp
| Setting | Recommended | Why |
|---|---|---|
| Activation | Wake word or hotkey | ClickUp has no name to talk to, so trigger with a wake word or a single key — cursor already in the Doc, task, or comment, then just speak. |
| Polish level | Natural (light polish) | Docs, tasks, and comments are read by your team and future-you — natural clears filler and tidies your sentences without changing your meaning. |
| Auto-send | Off | You're filling a task name, a description, or a Doc, not sending a message. Clavio fills the field and waits so you set the fields and file it yourself. |
| Personal dictionary | Add Spaces, Lists, handles | Keeps Space and List names, teammate @-handles, and custom field names spelled right instead of guessed at. |
| One voice across surfaces | Same tone for Doc, task, comment | ClickUp holds Docs, tasks, and comments in one place — a single natural polish reads clean across all of them, no per-surface switching. |
Run your ClickUp workspace by voice with Clavio
Clavio is an AI dictation app for Mac. It sits in your menu bar and types finished text wherever your cursor is — a ClickUp Doc, a task name, its description, a comment, plus Slack and email. For ClickUp you set a light natural polish so everything reads clean for your team, and keep auto-send off so Clavio fills the field and waits while you set the assignee, due date, and List and file it yourself. A personal dictionary keeps your Space and List names, teammate @-handles, and custom fields intact, and an on-device voiceprint means only your voice sets it off. Free to try: 3,000 words a month, no card, macOS 14+ on Apple Silicon. Pro is £12/month for unlimited.
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Common questions
Does ClickUp have its own voice input?
ClickUp has no built-in voice dictation, and its AI features write and summarize text rather than take your speech into a field. Your Mac has a dictation feature you can switch on, but it drops raw words into whatever box has focus with no cleanup and no sense of a Doc versus a task versus a comment. Clavio adds a light natural polish so all three read clean for your team, keeps your Space names and @-mentions straight, and leaves the assignee, due date, and file button to you.
Can I capture a whole task or Doc hands-free?
You can speak the whole thing hands-free — trigger with your wake word or hotkey, then say the task name and the full description, or talk out an entire Doc, with nothing to hold down. Auto-send stays off on purpose, so Clavio fills the field and waits: you set the assignee, due date, and List and file it yourself. Speaking is hands-free; committing it to the workspace stays one deliberate click.
Will it mangle our Space names or teammate handles?
Natural polish tidies filler and shapes your sentences without rewriting your meaning. To keep names exact, add your Space and List names, teammate @-handles, and custom field names to Clavio's dictionary — then those names and @-mentions come through spelled right instead of guessed at across Docs, tasks, and comments.
Can I use one voice for Docs, tasks, and comments?
Yes — that's what dictating into ClickUp is best at. Because a Doc, a task, and a comment all live in the same workspace, a single natural polish reads clean across all of them, so you never switch a setting moving from drafting to filing to replying. Auto-send stays off, so each one waits for you to set the details, which keeps a fast run-through from turning into a messy board.
Can I use the same voice beyond ClickUp?
Yes — that's the point of a system-wide app. Clavio types into your Doc, task, and comment the same way it types into Slack, email, and your other apps, and remembers the tone per app: natural for ClickUp, casual for chat. One wake word carries the whole workspace loop.